Privacy Policy

(defined below), the providers of this App. When we refer to ‘we’ or ‘us’ in this privacy policy, we mean With Wise Limited and Beamin. We take the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the App.

Please read this privacy policy carefully.

Definitions and interpretation

1. In this privacy policy, the following definitions are used:


Beamin	Wise Tax Limited, a company incorporated in England and Wales with registered number 14555046, whose registered office is at 3rd Floor Radcliffe House, Solihull, United Kingdom, United Kingdom, B91 2AA. Wise Tax Limited is the data controller of your personal information and is registered with the Information Commissioner’s Office with registration number [x].
Data	collectively all personal data that identifies you directly or indirectly including information you submit to us via the App/Website either directly or via your engager/main contractor and information about you that we otherwise collect and use. We have described the personal information we collect in connection with this App/Website in more detail below in this privacy policy.;
With Wise Limited	With Wise Limited, a company incorporated in England and Wales with registered number 12377046, whose registered office is at 3rd Floor Radcliffe House, Solihull, United Kingdom, United Kingdom, B91 2AA. WITH WISE LIMITED is the data controller of your personal information and is registered with the Information Commissioner’s Office with registration number ZB116613.

Scope of this privacy policy

2. This privacy policy applies to the collection and use of Data with respect to this App. It does not extend to any websites that can be accessed from this App, including, but not limited to, any links we may provide to social media websites.

3. For purposes of the UK GDPR and Data Protection Act 2018 (“Data Protection Laws“), we are the “controller” for Data which is collected and used with respect to this App. This means that we determine the purposes for which and the manner in which your Data is processed.

Data collected directly from you

4. We may collect the following Data, which includes personal Data, from you:

name (including previous names and the reason for and date of name change) and contact information (such as current and previous postal addresses, move in date, email addresses and telephone numbers);
information used to provide our service to you as your tax agent for VAT, such as income and expenditure;
information generated during your use of our services; and
payment information such as bank account name, bank account number and bank sort code.

How we collect Data

5. We collect Data in the following ways:

Data is given to us by you; and
Data is collected automatically (see below for more information on how data may be automatically collected).

Data that is given to us by you

6. We will collect your Data in a number of ways, for example

when you contact us through the Website, by telephone, post, e-mail or through any other means;
when you elect to receive marketing communications from us;
when you use our services;
when you use the App and enter information directly into the App;
when you interact with a company for the provision of your services as a self-employed subcontractor and they upload information into the App on your behalf.

The Data that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your Data. We will only request Data from you that is necessary for us to provide our services as your tax agent.

Data that is given to us by third-parties

From time to time, we may receive Data about you from third party sources (including from HMRC), but only where we have checked that these third parties either have your consent or are otherwise legally permitted or required to disclose your Data to us.

Data that is collected automatically

10. When you visit our App, we may collect certain information automatically from your device, for example:

we automatically collect some information about your visit to the App. This information helps us to make improvements to App content and navigation and includes your IP address, the date, times and frequency with which you access the App and the way you use and interact with its content.
your device type, unique device identification numbers, browser-type, broad geographic location (e.g. country or city-level location).

11. Some of this information may be collected using cookies and similar tracking technology, as explained further under the heading “Cookies and similar tracking technology” [link] below.

Our use of Data

12. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our App. Our legal basis for collecting and using the personal Data described above will depend on the Data concerned and the specific context in which we collect it. Specifically, Data may be used by us for the following reasons:

for us to carry out a contract with you, such as a contract to purchase a product or use our services; and
so that we can comply with our legal obligations, and/or cooperate with regulators and other authorities.

13. If we ask you to provide personal Data to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your Data is mandatory or not (as well as of the possible consequences if you do not provide your personal Data). We may use your Data where the processing is in our legitimate interests and is not overridden by your data protection interests or fundamental rights and freedoms. Those legitimate interests include to continually improve how our App works and user experience.

Who we share Data with

14. We may share your Data with the following groups of people for the following reasons:

to our employees, agents and/or professional advisors in order to contact you in relation to services provided by us;
to our group companies, third party services providers and partners who provide data processing services to us (for example, to support the delivery of, provide functionality on, or help to enhance the security of our App), or who otherwise process Data for purposes that are described in this privacy policy or notified to you when we collect your Data;
to any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any other person;
to an actual or potential buyer (and its agents and advisers) in connection with any actual or proposed purchase, merger or acquisition of any part of our business, provided that we inform the buyer it must use your personal Data only for the purposes disclosed in this privacy policy;
to any other person with your consent to the disclosure.

Keeping Data secure

15. We use appropriate technical and organisational measures to protect the personal Data that we collect and process about you. We are ISO/IEC 27001 certified. The measures we use are designed to provide a level of security appropriate to the risk of processing your personal Data. Specific measures we use include:

access to your account is controlled by a password and a user name that is unique to you;

we store your Data on secure servers;
we encrypt your data in transit and at rest; andany data shared with third-parties as part of our service will be done so with third-parties under a data processing agreement, ensuring your data is always protected.

16. Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this email address: [email protected].

17. If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

18. We do not transfer your Data outside of the United Kingdom.

Data retention

19. Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be deleted.

20. When we have no ongoing legitimate business need to process your personal Data, we will either delete or anonymise it or, if this is not possible (for example, because your Data has been stored in backup archives for legal, tax or regulatory purposes), then we will securely store your Data and isolate it from any further processing until deletion is possible.

21. Details of retention periods for different aspects of your Data are available from us on request by contacting us using the contact details provided under the “How to contact us” heading below.

Your rights

You have the following rights in relation to your Data:

If you wish to access, correct, update or request deletion of your Data, you can do so at any time by contacting us using the contact details provided under the “How to contact us” heading below.

In addition, you can object to processing of your Data, ask us to restrict processing of your Data or request portability of your Data. Again, you can exercise these rights by contacting us using the contact details provided under the “How to contact us” heading below.

You have the right to opt-out of marketing communications we send you at any time. You can exercise this right by clicking on the “unsubscribe” or “opt-out” link in the marketing e-mails we send you. To opt-out of other forms of marketing (such as postal marketing or telemarketing), then please contact us using the contact details provided under the “How to contact us” heading below.

Similarly, if we have collected and process your Data with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your Data conducted in reliance on lawful processing grounds other than consent.

You have the right to complain to a data protection authority about our collection and use of your Data. For more information, please contact the Information Commissioner’s Office.

23. We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with Data Protection Laws.

24. It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.

Links to other websites

25. This App may, from time to time, provide links to other websites or applications. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Changes to this privacy policy

We reserve the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the App and will also be available via the Website.

How to contact us

27. If you have any questions or concerns about our use of your Data, please contact us using the following details: [email protected].